How Cloud Based Apps Can Make Small Businesses More Efficient
In the past, business owners were often limited in terms of project management tools and data storage technology. This meant that it was sometimes difficult to keep employees on the same page and critical information could be jeopardized. Fortunately, cloud based apps have dramatically improved operations for business owners and provide effective solutions for companies in most industries.
How it Works
These apps utilize cloud technology, which stores information on multiple servers in a virtual environment. Consequently, data can be accessed over the Internet via PCs, tablets and mobile devices. Team members can create documents, spreadsheets, presentations and upload images or other media files.
Whenever a team member edits a file, they are made in real time so other employees can instantly view the changes. This way, multiple employees can collaborate as needed regardless of their location. All the while, data is safely stored in a centralized location. The mobility of this technology makes it ideal for businesses with outsourced or dispersed workers.
Although there are a plethora of options to choose from, Google Drive is one of the most widely used cloud apps. The basic version is free and offers up to 15 GB of storage. It has a simplistic interface that allows employees to work on a variety of projects and stay productive. You can even look at any revisions that were made on a file within the past 30 days if necessary.
Dropbox is another widely used platform that starts at 2 GB of free storage and offers more storage with their paid plans. It allows workers to store and share files where data is quickly updated even on slower connections. This makes it easy for a manager to keep a close eye on their team members and monitor which tasks have been accomplished. By utilizing encryption, even the most sensitive information will be kept out of the hands of unintended parties.
The mobility of this technology means that you can get more done even when you're on the go. Unlike more traditional storage systems like DVD-Rs and flash drives, you can back up a ton of data in a safe place. Even in a worst case scenario where computers or a network break down, this information can still be accessed from pretty much anywhere in the world. Cloud apps are also a cost effective solution and affordable for most startups.
By implementing one of these platforms into your business, you can get more done in less time and minimize unnecessary mistakes. The end result should be improved communication between team members and streamlined operations.